The name of the Association shall be the Association of Abroad Education Consultants Haryana (AAEC), herein under referred to as the Association.
It shall be a registered Association and the registered office of the Association shall be situated within the territory of Haryana State .
The Association shall endeavour to safeguard and promote social, cultural and professional interests of its members.
1. The aims and objects for which Association is established are as under:
1.1 To provide a forum whereby Legitimate representatives / agents of various foreign education institutions can meet to discuss and exchange ideas and information on study in Abroad for the betterment of international students / education industry and the interests of all members.
1.2 To create a sense of solidarity among the members of the Association by holding meetings, seminars and discussions on matter of common interest.
1.3 To assist the members individually and collectively in improving their conditions of business and material well-being
1.4 To develop, revise and monitor adherence to a code of ethical practices for all members to follow and to take punitive action against all and any member who breaches the code of ethical practices.
1.5 To cooperate and coordinate efforts with various Embassies and the High Commissions and its various departments (Education, Home Affairs and Trade) in the promotion of study opportunities in Abroad for Indian students to ensure that a good standard of services is maintained.
1.6 To assist the members individually and collectively in improving their conditions of business and material well-being
1.7 To generate funds, and for that purpose to accept donations, contributions and grants for the benefit of the Association and members thereof.
1.8 To cooperate with all Government and all official parties concerned with maintaining a good standard of services in promoting overseas education opportunities for Indian citizens.
1.9 To lobby to Overseas education institutions in the interest of the members of the Association.
1.10 To adopt all methods to safeguard the rights of Overseas education Consultants in general and of the members of the Association in particular.
1.11 To promote better understanding between the Consultants , the clients and the Government Administration.
AAEC expects and will make sure that all its member must provide accurate information to students concerning the requirements of the course they are intending to study, as well as the specific nature of the institution to which a student is being recruited.
2. Membership:
Membership of the association shall be open to all Abroad Education Consultants of Haryana who accepts the Aim, Objective, Code of Conduct, Constitution of Association and agrees to work ethically, to pay regularly the membership fee, and to carry out decisions of the Association shall be eligible for membership.
2.1 If any doubt or dispute arises with regard to eligibility to membership of a company on account of the nature of functions performed by a member of Association, the same shall be referred to the Disciplinary Committee of the Association which will submit its report to core committee of the Association whose decision shall be final.
2.2 No person shall be enrolled as a member of the Association unless he/she makes an application on the prescribed form for the purpose, submit required documents and pays non-refundable membership fee of Rs. 11000/- (Rs. Eleven Thousand) only.
2.3 After consideration with all members , The Core Committee of the Association shall determine the amount of annual subscription to be paid by every member of the Association in the Annual General Meeting (AGM).
2.4 There shall be an annual renewal of Association membership and it must be cleared by the 30th April
3. Cessation of Membership:
Any member of the Association shall cease to be a member of the Association and shall be removed or expelled by the Core Committee on the following grounds :
3.1 Any members of the Association who fails to clear arrears on account of annual membership by the date specified in this regard by the Treasure of the Association, shall lose his/her membership as well as the right to vote in any meeting of the Association, as well as to cast a vote in any election of the Association. However before the member is removed for non-payment of subscription, notice/opportunity would be given to the member to pay the Annual membership.
3.2 Any member of the Association may be censured and/or suspended or expelled for a specified period from membership of the Association with majority of the total membership, if he/she has been persistently acting against the aims and objects of the Association or has acted in a manner prejudicial to the interest of the Abroad Education Consultants community in general and of the Association in particular; Provided that no resolution to this effect shall be passed by the Core committee unless notice of the resolution has been given to the affected member at least seven days before the meeting, and he is offered a reasonable opportunity to be heard in the meeting of the Core Committee.
3.3 Due to insanity, resignation or death / dissolution of the member.
4. Appeal and Readmission of Membership:
A person who ceases to be member of the Association may apply to the Core Committee in writing for readmission and the decision of the Core Committee shall be final. The fee for renewal of cancelled membership shall be determined by the Core Committee shall be final.
5. Meetings:
5.1 The Association shall invite all its members in the General Body Meeting.
5.2 There shall be two general meeting of the Association each year. The first meeting (General Body Meeting) shall be held at the opening of the financial year as far as possible in the month of April or as soon thereafter as may be. The second meeting, to be called the annual general meeting, shall be held in the month of November/December each year.
5.3 All meeting of the Association, other than requisitioned meetings of the Core Committee, shall be called by the Core Committee in consultation with the All members.
5.4 A special or extra ordinary meeting of the Core Committee shall be called on the requisition of one-third members of the Core Committee, on giving seven days clear notice to the members either by email or WhatsApp.
5.5 50 % members of the Core Committee may call a special meeting of the Core Committee to consider items of special importance to the Association on giving at least three days clear notice to the members.
5.6 Core Committee must conduct 6 meetings in a year means thereby one meeting in every 2 months.
6. Core Committee:
Definition of Core Committee
The Association’s Core committee would comprise of minimum 11 and maximum 15 members including office bearers with nominee from each of the major District of Abroad Education Business of Haryana in Ambala, Kurukshetra, Karnal, Yamuna Nagar. These can be amended on time to time as required. Representatives located outside of these major districts could align themselves by forming an extra ZONE as convenient to them.
7. Strengh:
Minimum 11 and maximum 15 members
8. Composition:
8.1The number of members in a core committee of a particular district would be decided to the ratio of Association members in that District . e-g : as currently Association has 110 members so 110/11 =10 on every 10 members one particular district would have 1 core committee member. As the number of members will increase this ratio will increase accordingly.
9. Nomination/Election of the Core Committee:
9.1 Shall be elected/nominate ( Preferably by Consent ) to represent their district, by the members of each District at its General meeting in the manner hereinafter provided.
9.2 A list of new elected Core Committee members will be submitted with the Registrar of Societies duly attested by the three outgoing Core Committee
9.3 List of all members eligible for voting shall be circulated and published by the Core Committee at its website (www.aaec.in) after the membership process is completed. Objections to the list shall be filed within one week and the Screening Committee shall consider the objections, and finally the revised list shall be circulated/published within one week of the last date of filling the objections. Core Committee shall invite nomination to committee by giving not less than one week’s notice to file the nominations.
9.4 No person shall be proposed for any office of the Association unless he/she is a member of the Association and has indicated his/her willingness to accept the office position for which his/her name has been proposed.
9.5 Voting shall be by secret ballot in accordance with the rules to be framed by the Core Committee of the Association.
9.6 Any office bearer of the Association may be removed by the Core Committee of the Association with the vote of 2/3 of the total members in a charge of dereliction of duty or misfeasance. The resolution of removal shall not be passed unless it’s been recommended by the disciplinary committee the notice of the charge is given to the Concerned member, and he or she has been afforded an opportunity to be heard in the meeting in which the resolution has to be adopted.
10. Terms of the Office of the Core Commitee:
10.1The Core Committee member shall hold office for a period of two years from the date of selection or election, or the next General Meeting, whichever is earlier. However, 6 members will serve for one year and five members of the initial committee will serve for two years to ensure continuity. District Ratio and further Ballot will be conducted at the first meeting to determine who will retire after one year. Future nominations will occur as positions become vacant. They shall, however continue to hold their office until new members are elected in the General Meeting.
11. Duties and Power of the Members of Core Committee:
The Core Committee shall have the following powers and functions namely:
11.1 To preside over the meetings of the General Body and the AGM.
11.2 To elect office bearers of the Association.
11.3 To approve the annual budget of the Association.
11.4 To discuss all matters which concern or affect the material well-being of the members of the Association, and , for that purpose to adopt resolutions or to chalk out a course of action necessary under the circumstances.
11.5 To manage the Association rightly and justly with the sole intention of achieving the aims and objects of the Association.
11.6 To prepare and present the budget for the following year duly audited in the annual meeting of the General Body regularly.
11.7 To maintain proper books of accounts and records of the Society and to get the same audited by the Auditors of the Society.
11.8 To choose and be one of the signatories in operating the bank account of the Association along with other Core Committee members.
11.9 To make recommendations to the State Government and other authorities on matters related to improvement of conditions of business of the members or for their material well-being.
11.10 To appoint standing or special committees for the purpose of smooth functioning of Association and transparency .
11.11 To discuss and approve the annual report presented by various executive bodies of the Association at the Annual General meeting.
11.12 To remove office-bearers of the Association and to fill in the vacancies from time to time.
11.13 To take all other steps which are incidental to/or further the aims and objects of the Association.
12. Audit of Accounts:
Audit of accounts of the Association shall be carried out every year within three months after the close of the financial year by a firm of Chartered Accountants as appointed by the Core Committee , for each financial year. Financial year shall be 1st April to 31st March.
13. Operation of Bank Accounts:
The bank account or accounts of the Association shall be jointly operated by any two of the following:
13.1 Three member of the Core Committee must be the signatory and any two signatories must approve the payment/transaction.